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e-File Minnesota Help

Overview
You can use this system to file withholding, sales and use tax, and MinnesotaCare tax returns. You can also make payments for most tax types and other agency debts referred to the Minnesota Department of Revenue. You can also use this system to update your business information.

When you're done filing or making a payment, you'll receive a confirmation number and date and time stamp showing that you’ve completed the transaction. If you exit before getting a confirmation number, your information will not be saved or processed. Keep the confirmation numbers and date and time stamps for your records.

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Navigation
When using this system, always use the navigational buttons on each screen instead of your browser buttons. Using the Back or Forward buttons on your browser may interfere with filing your return, making a payment or updating your business information.

Some links open a new browser to a page of information or data. When you are done with that page, you can close it, and your e-File Minnesota session will not be interrupted.

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Errors and connection problems
A specific Microsoft patch for version 6 of Internet Explorer may cause errors in e-File Minnesota. If you receive an error message or lose your connection to e-File Minnesota or other web applications unexpectedly, you may need to install a free update from Microsoft. Download the update from Microsoft here.

Passwords
Temporary password: The first time you use e-File Minnesota, you will be asked for a temporary password to confirm your identity and set up your account. If you do not know your temporary password, call the Department of Revenue.

If you register for a Minnesota tax ID using our online registration, you will create a password during the registration process to use with e-File Minnesota.

Create/change a password: Your password allows you to access this system each time you file a return or make a payment. To create a password, select a series of letters or a combination of letters and numbers that will be easy to remember, but not easy for others to guess. Your password must be four to eight characters long with no spaces. Do not use punctuation or any special characters such as ", /, -, #, etc. Signing up for our automatic password reset feature will allow you to receive a temporary password anytime that you have forgotten your password or been locked out.

You can change your password at any time by selecting "Manage e-File account" on the main menu. For security reasons, we recommend changing your password often.

Create/change a password hint: Once you create a password, you must also create a password hint. Your password hint should be a question to which only you know the answer. For security reasons, you should not use a question that could be easily answered by others; for example, “What is my phone number?”

If you forget your password, click the link on the password page. We'll ask you for the answer to the question you created. If you answer correctly, you will first be required to create a new password and then be given access to the system.

Access denied: After multiple failed attempts to access e-File Minnesota, you will be locked out of the system. If you have an e-File Minnesota system administrator in your company, contact the individual to have your access reinstated. If you have chosen to sign up for our automatic password reset feature, you will receive an email at the address you specified with a temporary password. If you have not chosen the automatic password reset feature and are the only user of e-File Minnesota in your company, contact us to have your access rights reset. We will assign you a temporary password that will allow you to enter the e-File Minnesota system. Then you will be required to create a new password..

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Setting up multiple users
As the account administrator, you can authorize additional users to file returns and make payments if your business structure requires you to have multiple users for various types of tax functions. Access to updating business information, however, is limited to the account administrator.

Contact information: Before you set up additional users, you'll be required, as your business's Password Administrator, to enter your name and phone number. We will use this information to contact you if we have questions about your filing or payment transactions. You are responsible for maintaining the passwords and user authorizations that you set up. If one of the users that you've set up forgets a password, he or she will need to contact you to access the system.

Administer users: To set up a user, select Manage e-File Account and than select Delegate Users. On the “Delegate users” screen, enter a User ID that the person will use when logging into e-File Minnesota, the person’s name, and a password. The password must be four to eight alpha/numeric characters with no spaces or special characters.

Next, check the activities the user is authorized to perform; then click “Save.” You may set up each user to file and/or pay more than one tax type, and you may assign the same activities to more than one person. All users will be required to enter their User ID and password each time they log into e-File Minnesota. Note: As the administrator, your user ID is “admin”.

To change a user’s information or access, click the appropriate User ID on the “Manage e-File Account/Delegate users” screen. You can change the user’s name or the activities the user is authorized to perform. You cannot change a user’s User ID. When you’re done, click “Save.”

To temporarily lock a user’s access, click “Lock” on the user’s information screen. To restore a user’s access, click “Unlock.”

To change a user’s password, you must first lock and then unlock the user’s access. First, click “Lock” at the bottom of the user’s information screen; then click “Unlock” on the same page. This will force you to create a new temporary password for that user. The next time the user logs in, he or she must enter the temporary password. The user will be then prompted to create a new password.

To permanently remove a user’s access, check the “Delete” box next to the user’s name on the “Administer users” screen and click “Delete.” The user will be permanently removed from the system.

Note: For security reasons, you will not be allowed to use our telephone filing and payment system once you set up additional users on the Internet system. If you want to use the phone system in the future, you must remove all users from your list and then call us.

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Due dates
You must file your return by the due date even if you have already paid all tax for the year or have no tax due. If you make electronic payments or deposits, do not mail us a payment voucher.

If the due date falls on a weekend or legal holiday, your payment and return are due the following business day. Legal holidays are: New Years Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Thanksgiving Friday, Christmas Day.

Due dates for:

Nonprofit Franchise Tax
Filing due date: The due date for filing Form M4NP and paying tax owed is the same as for your federal return (see below). The U.S. postmark date, or date recorded or marked by a designated delivery service, is considered the filing date (postage meter marks are not valid). When the due date falls on a Saturday, Sunday or legal holiday, returns postmarked on the next business day are considered timely. When a return is filed late, the date it is received at the department is treated as the date filed.

  • 1120-H and 1120-POL filers: File by the 15th day of the third month after the end of the calendar or fiscal year. For calendar year taxpayers, the due date is March 15.
  • 990-T filers: File by the 15th day of the fifth month after the end of the tax year.
  • 1120-C filers: File by the 15th day of the ninth month after the end of the tax year.
  • Organizations with a short taxable year: Short-year returns are due by the 15th day of the third month following the month in which the short year ends.
MinnesotaCare tax
Filing due date: Your annual tax return is due March 15, even if you have paid all the tax due or don't owe tax for the year. If you cannot file your annual return by March 15, contact us before the due date to request an extension of time to file. Payment of your total tax is still due by March 15. An extension is granted only for time to file your return.

Payment due date: The total amount due must be paid by March 15 (whether or not you have been granted an extension to file) or you may be charged penalties and interest for late payments.

Deposit due dates:

  • Hospitals and surgical centers: If your total tax due for the year is $500 or more, you must make monthly deposits. Deposits are due on the 15th of each month from February 15 through January 15. If you underpay the required amount or pay late, you may be charged interest on the underpaid deposits when you file your annual return.
  • Providers, wholesale drug distributors and prescription-drug use tax: If your total tax due for the year is $500 or more, you must make quarterly deposits. Deposits are due on April 15, July 15, October 15, and January 15. If you underpay the required amount or pay late, you may be charged interest on the underpaid deposits when you file your annual return.
Sales and use tax
  • Monthly filers: Your returns and payment are due by the 20th day of the following month. Also see “Mandated payers”.
  • Quarterly filers: Your returns and payments are due April 20, July 20, October 20, and January 20. Also see “Mandated payers”.
  • Annual filers: Your return and payment are due February 5 of the following year. You must file on a calendar-year basis, not a fiscal or other basis.
Mandated payers: If you are mandated to pay electronically (sales and use tax for the previous year was $120,000 or more) you must pay 85% of your actual June sales and use tax liability by June 26. The remainder of your June sales tax (along with your June return) is due on August 20.

Withholding tax
Quarterly filers: Generally, you will make deposits at the same time that you make your federal deposits. There are three exceptions for which you can deposit Minnesota tax on a different schedule from the federal schedule:

  • $1,500 or less. If you withheld $1,500 or less in Minnesota tax in the previous quarter, you may send the entire Minnesota tax withheld for the current quarter by the due date of your quarterly return.
  • One day rule. Minnesota did not adopt the federal "one day rule" for federal liabilities over $100,000. Follow your regular deposit schedule.
  • Annual filer. If you have been notified by the Department that you are an annual filer.
The following are deposit guidelines for quarterly filers.

  • Semiweekly depositing: If you are required to deposit your federal withholding semiweekly, you are also required to deposit for Minnesota semiweekly. If you have only one payday during a semiweekly deposit period, enter the date you paid your employees as the deposit period. If your payday falls on Saturday, Sunday, Monday or Tuesday, your deposit is due on Friday. If your payday falls on Wednesday, Thursday, and/or Friday, your deposit is due the Wednesday after payday.
  • Monthly depositing: If you qualify for monthly depositing, you only have one deposit period per month. Your deposit period is the last day of the month in which you withheld the tax.
  • Quarterly depositing: If you qualify for quarterly depositing, your payment is due with your quarterly return. Your quarterly return is due April 30, July 31, and October 31. You will complete an annual reconciliation for the fourth quarter of the year. Your deposit for the fourth quarter is due by January 31.
  • Fourth quarter/year-end reconciliation: The last return of the year you will report your fourth-quarter deposit information and reconcile the amount of tax you withheld during the year to the quarterly returns you filed. If you reported the wrong tax during one of your quarterly filings, the error will be corrected when you do your year-end reconciliation. You will not have to correct/amend the incorrect return. You must file the fourth quarter/year-end return by February 28, but all payments are due on their regular due dates. You can choose to make your payment with your return before the due date of the return, or make a deposit and file your return by the due date.
Annual filers: Deposits must be made each time your withholding tax goes over $500 during the year. Deposits are due the last day of the month following the month in which you exceeded $500 (except December). The deposit period you use is the last day of the month you exceeded $500. If the tax doesn't go over $500 prior to November 30, you may pay the entire amount with your return. Your return and any balance owed are due by February 28 of the following year.

Payment due dates for other tax types
Auto theft surcharge

February 1, May 1, August 1, November 1

Beer tax

Monthly on 18th

Cigarette tax

Monthly on 18th

Contamination tax

Contact the Minnesota Dept of Revenue for due date information

Corporation (annual return)

2-1/2 months after year end

Corporation (estimated)

Quarterly on 15th

Corporation (extension)

2-1/2 months after year end

Deed tax

Monthly on 20th

Distilled spirits and wine tax

Monthly on 18th

Distributor pull-tab/tipboard tax

Last day of the month

Dry cleaning facility fee

Annually on July 1

Dry cleaning solvents fee

Monthly on 20th

Estate tax (extension)

9 months from the date of death

Estate tax (return)

9 months from the date of death

Estate tax (installment payment)

You must contact the Minnesota Dept of Revenue for permission to make this type of payment

Fiduciary (annual return)

3-1/2 months after year end

Fiduciary (estimated)

15th of the 4th, 6th, 9th and 13th month after year end

Fiduciary (extension)

Same as filing due date

Firefighter relief surcharge

April 30, June 30, November 30

Gross receipts furrier tax (estimated)

April 15, July 15, October 15, January 15

Gross receipts furrier tax (return)

March 15

Hazardous waste

Quarterly on 15th

Individual income tax (estimated)

Quarterly on 15th

Individual income tax (extension)

15th day of the fourth month after the end of the tax year (generally April 15th)

Individual income tax (return)

15th day of the fourth month after the end of the tax year (generally April 15th)

Insurance premiums (estimated)

March 15, June 15, September 15, December 15

Insurance premiums (return)

March 1

Lawful gambling tax

Monthly on 20th

Metro landfill fee

Monthly on 20th

Mortgage registration tax

Monthly on 20th

Occupational tax iron ore

May 1

Occupational tax taconite

May 1

Partnership (annual return)

3-1/2 months after year end

Partnership (estimated)

15th of the 4th, 6th, 9th and 13th month after year end

Partnership (extension)

Same as filing due date

Petroleum tax

Monthly on 23rd

Rural electric corp

March 1

S corporation (annual return)

2-1/2 months after year end

S corporation (estimated)

15th of the 3rd, 6th, 9th and 12th month after year end

S corporation (extension)

Same as the filing due date

Tobacco tax

Monthly on 18th

File a consolidated sales and use tax return: Attach a file - NEW
You can either attach a file with all location information included or enter each location’s information separately.

To file a consolidated return by attaching a spreadsheet file, you must first prepare a spreadsheet with your information. Each row of the spreadsheet should represent one location. Each column of the spreadsheet should represent a tax line that you are reporting. The six required fields, must be represented in the first six columns, but can be in any order.

The required fields are:

  • Location number
  • Gross receipts
  • General rate sales
  • Purchases – use tax
  • Variable rate purchases
  • Variable rate purchases tax due
New: The other specific tax lines must be listed after the required fields, with three fields (columns) for each tax line represented in your file.

The three fields needed for each tax line are:

  • Three digit tax line code
  • Taxable amount or taxable purchases
  • Tax due
Each tax line must contain these three items, and their order must be consistent among locations. The tax lines can be in any order.

If the spreadsheet includes information that does not need to be reported, you will be able to identify that field (column) as a “filler field.” We will not process filler fields.

File type: You need to define the file you are attaching so our system can interpret what is in your file.

If your file has a header at the top of the page, indicate the number of lines that should be skipped.

Determine if the file you are attaching is fixed length format or spreadsheet format. If you use a spreadsheet, you can save your file type as a delimited file.

The file-type of your spreadsheet will determine what you need to enter as the field separator. For example: If you save your file as a comma-delimited file, the field separator is a comma.

If a field in your file contains the same character defined as a field separator, you can indicate that the information is one field by using a string qualifier. Use the string qualifier at the beginning and the end of the field.

File layout: The first time you use this method, you must indicate which fields are in the file and the order of the fields. The six required fields must be the first six fields (columns) in your file. These fields can be in any order. The system will keep this information for future filings. If you add lines or change the order of the fields in your file, you must change the file layout before sending your next file.

To indicate the order of the fields, enter the position number in the box or use the arrows to put the lines in the correct order. If you enter a position number, then click “Update”, the line will move to the position you’ve indicated.

New: For each tax line in your file with the exception of the required fields, you must have a field (column) for line number, taxable sales or purchases, and tax due. The line items can be in any order in your file, but they each must contain these three columns.

You must use these tax line codes in your file to indicate the tax line. This is in place of indicating the tax line within the “File layout” in e-File Minnesota.

When setting up the format for your file in e-File Minnesota, you can add filler fields where you have columns of non-return related data. The system will ignore those fields (columns). Filler fields can be inserted in any column of your file. You can remove filler fields by clicking on the "Remove field" box for that field and then clicking "Update."

Attaching a file: Enter the file name and path to attach your file. Or click “Browse” to browse your computer for the file you want to attach, select the file and click “Continue”.

View file layout: This screen will give you the opportunity to view a sample of your records before you send us the file. You will see the required fields displayed across the top for each location. The other line items will be listed below the required fields for each location.

View failed records: If there are errors in your file, you will see a list of locations that contain errors. Click on “details” to see more information about the errors. You will need to correct the errors before the return can be submitted. Click “Re-Attach” to go back to the “Attach file” screen.

Sales and use tax Consolidated summary: If there are no errors in your file, you will see a summary of all of the location information. If you agree with the summary, click “Continue” to view your payment options.

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You can either enter each location’s information separately or attach a file with all location information included.

If you enter each location’s information separately, each screen will display one location as well as summary information for all locations. Enter the amounts for each line of each location. If there is nothing to report for a line, enter zero.

When you are done entering the amounts for a location, click “Calculate.” The system will display the tax calculation for the location and update the summary on the right side of the screen.

When you are done with each location, click “Next location.” When you are done with the final location, click “Continue”.

After all location information has been entered, a summary of the information is displayed. To adjust any amounts, click “Back” to page through each location again. If you agree with the calculations on the summary screen, click “Continue” for your payment options.

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Make a payment: Individual income tax
  • Enter your Social Security number on the login screen. Click “Continue.”
  • Select “Individual income tax” from the list of tax types. Click “Continue.”
  • Enter your last name and date of birth (mm/dd/yyyy). If you are making a joint payment, also enter your spouse's Social Security number, last name and date of birth. Do not use hyphens or punctuation. Select the type of payment you’re making and the applicable year. Click “Continue.”
  • Fill in the on-screen check with the payment date, payment amount, bank routing number and bank account number. Check if the account is a savings or checking account. Then click “Continue.”
  • The information you have entered will be displayed for you to verify. To make changes, click “Edit.” To authorize the payment, click “Authorize.”
Note: You can authorize electronic payments up 13 months in advance. The date you select for your payment date must be a regular banking day, not a weekend or non-banking days. If you don't enter a payment date, your payment will be withdrawn on the next business day. When entering your bank routing number, be sure to use the nine-digit number that appears on your checks. The routing number on your deposit slips may be different than the one on your checks if you bank at a branch office.

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Make a payment: Individual use tax
  • Enter your Social Security number on the login screen. Click “Continue.”
  • Select “Individual use tax” from the list of tax types. Click “Continue.”
  • Select the year you purchased the items subject to use tax.
  • Enter your name and address.
  • Enter the total amount paid for the items purchased. Note: If your purchases for the year totaled $770 or less, you do not owe use tax.
  • Local tax: If you live in one of the areas listed in the drop-down menu, you owe a local use tax. Select the area from the drop-down menu.
  • If you purchased items in another state and were charged that state’s sales tax, you are allowed a credit for the amount of tax paid up to Minnesota’s 6.5 percent rate. If the other state’s tax rate was less than Minnesota’s rate, enter the amount of tax you paid on the credit line. If the other state’s tax rate was the same or more than Minnesota’s rate, enter the amount equal to 6.5 percent of the purchase on the credit line. You are not allowed credit for customs duty charges or tax paid to other countries.
  • Click “Calculate.” The system will calculate the total use tax you owe. Then, click “Continue.”
  • Review the summary of information. If correct, click “Continue.” If not, click “Edit” and correct the information.
You can pay the use tax you owe electronically using the e-File Minnesota system or pay by check.

To pay electronically:

  • Select “Pay electronically with this return.” Then click “Continue.”
  • Fill in the on-screen check with the payment date, payment amount, bank routing number and bank account number. Check if the account is a savings or checking account. Then click “Continue.”
  • The information you have entered will be displayed for you to verify. To make changes, click “Edit.” To authorize the payment, click “Authorize.” You’ll receive a printable confirmation page for your records.
Note: You can authorize electronic payments up 13 months in advance. The date you select for your payment date must be a regular banking day, not a weekend or non-banking days. If you don't enter a payment date, your payment will be withdrawn on the next business day. When entering your bank routing number, be sure to use the nine-digit number that appears on your checks. The routing number on your deposit slips may be different than the one on your checks if you bank at a branch office.

To pay by check:

  • Select “Pay another way.” Then click “Continue.”
  • You’ll receive a printable confirmation page for your records. Be sure to include a copy of the confirmation page with your check and mail to: Minnesota Revenue, Mail Station 4106, St. Paul, MN 55146-4106.
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Make a payment: Business taxes
Select a tax type: The tax types for which you are registered are listed on-screen. Select the type for which you are making a payment. If you need to make a payment for a different tax, click "Other" and select the tax from the drop-down menu.

Select a payment type: The types of payments shown on-screen are the ones that apply to the tax type you've chosen. Below are brief explanations of types of payments. For more information, see the instruction booklet for your tax type.

  • Amend payments are made when the change in tax from an amended return results in an amount due and you chose not to pay it when you file the amended return.
  • Deposits are the payments made at regular intervals for withholding and MinnesotaCare taxes (i.e., hospital tax, surgical center tax, wholesale drug distributor tax, and provider tax).
  • Estimated payments are made at regular intervals for the current year.
  • Extension payments are made to pay the tax due on time when you can't file your return by the due date.
  • June estimated payments apply to sales and use tax only. A June estimate is required if you're mandated to pay electronically.
  • Return payments are the payments due with a tax return and you chose not to pay it when you file the return.
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Make a payment for clients: Enter payment information
You can either enter each payment separately or attach a file containing all payment information.

Individual tax payments

Enter the last name and date of birth (mm/dd/yyyy) of your client. If you are making a joint payment, also enter the spouse's Social Security number, last name and date of birth. Do not use hyphens or punctuation.

Select a tax type: The tax types for which you are registered are listed on-screen. Select the type for which you are making a payment. If you need to make a payment for a different tax, click "Other" and select the tax from the drop-down menu.

Select a payment type: Select type of tax payment. The types of payments shown on-screen are the ones that apply to the tax type you've chosen.

Below are brief explanations of types of payments.

  • Amend payments are made when the change in tax from an amended return results in an amount due and you chose not to pay it when you file the amended return.
  • Estimated payments are made at regular intervals for the current year.
  • Extension payments are made to pay the tax due on time when you can't file your return by the due date.
  • Return payments are the payments due with a tax return and you chose not to pay it when you file the return.
Enter the four-digit year for which you are making this payment. You can make estimated payments for the current year until January 15 of the following year.

Enter the amount of the payment.

Enter the payment date. If you don't enter a payment date, the payment will be withdrawn on the next business day.

Business tax payments
Select a tax type: The tax types for which you are registered are listed on-screen. Select the type for which you are making a payment. If you need to make a payment for a different tax, click "Other" and select the tax from the drop-down menu.

Select a payment type: Select type of tax payment. The types of payments shown on-screen are the ones that apply to the tax type you've chosen.

Below are brief explanations of types of payments. For more information, see the instruction booklet for your tax type.

  • Amend payments are made when the change in tax from an amended return results in an amount due and you chose not to pay it when you file the amended return.
  • Deposits are the payments made at regular intervals for withholding and MinnesotaCare taxes (i.e., hospital tax, surgical center tax, wholesale drug distributor tax, and provider tax).
  • Estimated payments are made at regular intervals for the current year.
  • Extension payments are made to pay the tax due on time when you can't file your return by the due date.
  • June estimated payments apply to sales and use tax only. A June estimate is required if you're mandated to pay electronically.
  • Return payments are the payments due with a tax return and you chose not to pay it when you file the return.
Payment date: Enter the payment date as mm/yyyy. Note: If you don't enter a payment date, your payment will be withdrawn on the next business day. Payments cannot be withdrawn the same day as you authorize the payment.

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Make a payment for clients: Attach a file
You can either enter each payment separately or attach a file.

If you attach a file, you will need to prepare a spreadsheet with your information. Each column of your spreadsheet will represent a line item you need to report. You can arrange these columns in any order and tell us that order. If you have additional columns of information for your own use, identify these as "filler fields". We will ignore these columns.

We will review your file for errors and accept all payments without errors. If a payment has errors we will provide you with a list of failed records and an explanation of the problem. You can correct your file and resubmit the failed records.

File type: You need to define the file you are attaching so our system can interpret what is in your file.

If your file has a header at the top of the page, indicate the number of lines that should be skipped.

Determine if the file you are attaching is fixed length format or spreadsheet format. If you use a spreadsheet, you can save your file type as a delimited file.

The file-type of your spreadsheet will determine what you need to enter as the field separator. For example: If you save your file as a comma-delimited file, the field separator is a comma.

If a field in your file contains the same character defined as a field separator, you can indicate that the information is one field by using a string qualifier. Use the string qualifier at the beginning and the end of the field.

File layout: The first time you use this method, you need to tell us what fields are in your file and the order of these fields. The system will retain this information for future filings. If you add lines or change the field order of your file, you will need to change the file layout before sending your next file.

Indicate the order of the fields as they appear on your spreadsheet by entering the order number in the box or by using the arrows to position the lines in the correct order. If you enter a number in the box, the line will move to the placement indicated when you select UPDATE.

If your file has fields we do not need, you can leave them in your file and indicate it is a filler field. We will not process filler fields.

Your file should contain one record for each payment. The following fields are required:

  • Minnesota ID number
  • Tax type code
  • Tax payment type
  • Period
  • Amount
  • Bank routing number
  • Accounting number
  • Account type (“C” for checking;“S” for savings or "L" for General Ledger)
  • Payment date
  • Location code (if paying Cigarette tax, petroleum tax or tobacco tax.)
You can select "other available fields" by entering the position number in the box and clicking "Update." You can remove non-required fields by clicking on the "Delete" box for that field and then clicking "Update."

Attaching a file: Enter the file name and path to attach your file. Click BROWSE to browse your computer for the file you want to attach, select the file and click CONTINUE.

View file layout: This screen will give you the opportunity to view a sample of your records before you send us the file. If you see errors, click BACK and correct your file. Reattach your file and click CONTINUE. If your file is correct, click CONTINUE to submit the file.

View successful records: We will review your file for errors and accept all records without errors. You can print a list of all your successful records or save to a text file. This list includes a reference to the ID#, the confirmation number and the time and date stamp.

View failed records: Records with errors will not be accepted. You will get complete details of errors that failed our verification. You can save a text file of all your failed records, make corrections based on the error notices you received and resubmit the failed records. Or, you can individually key the payments that failed.

View all: This option will display both the successful and the failed records in the same order as your file for easy reference.

Error details: This is a detailed listing of all edit errors. You can print or save this listing and use this information to correct your file. You can page through all your edit errors without returning to the edit results screen by using the next and back buttons. The close button returns you to the edit results screen.

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Cancel a payment
Click this option to cancel a payment you've already authorized. You can cancel a payment up until 5:30 pm Central Time one business day before your payment date. Remember that weekends and holidays are not business days, so if your payment is to be made on a Monday, you can cancel it up until 5:30 pm on the Friday before the payment date. You'll need the confirmation number and date you set up the payment to cancel the payment.

Enter the confirmation number for the payment you want to cancel and the date you authorized the payment. Click CONTINUE.

  • If the payment information displayed is not the correct payment, click BACK and enter the correct information.
  • If the payment information displayed is the payment you want to cancel, click CANCEL PAYMENT. You will receive a new confirmation number for the cancelled payment. Save this confirmation for your records. Remember to make a new payment if necessary.
  • If the payment you want to cancel has already been processed, you cannot cancel it.
You'll receive a confirmation number with the date and time of the transaction. Keep this information for your records. You will need it if you have questions about your payment or filing.

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Update your business information
Business tax information: Update your business address, contact information, NAICS code, and add an FEIN if you do not have one already listed on your account. If you need to change your legal name or FEIN, call 651-282-5225. Telephone assistance is available from 8:00 a.m. to 4:00 p.m., Monday through Friday.

Additional addresses: You can select a general mailing address or have a different address for each tax type for which you are registered. If you have not provided additional address information, all mail will go to your business address.

Business ownership: Business ownership maintenance is not an option for sole proprietors. If you are a sole proprietor and need to change your business ownership, call 651-282-5225. Telephone assistance is available from 8:00 a.m. to 4:00 p.m., Monday through Friday.

All other businesses can update information on officers and owners. A corporation can also update their business associations.

Update tax info: You can add new taxes, end taxes, or maintain information on your account.

Sales and use tax filers with a single location can change their filing cycle. Note: If you are mandated to pay your taxes electronically, you are required to file and pay monthly.

Sales and use tax filers and petroleum tax filers who have already registered multiple locations can add or maintain their locations by selecting the link under “Update tax info”.

If you are currently registered for only one physical location and need to add new locations, call 651-282-5225. Telephone assistance is available from 8:00 a.m. to 4:00 p.m., Monday through Friday.

Close business: Use this to end your account if you are going out of business or if you need a new Minnesota tax ID number due to a business change.

Confirmation: If you have a Minnesota tax ID number and are registered to collect sale tax, your registration confirmation letter serves as your sales tax permit. You are not required to display this letter, but your suppliers may require you to provide them with a copy for their records.

Main menu: This selection will return you to the “Main menu” for e-File Minnesota so you can file a return or make a payment.

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Update your client listing
As a third-party bulk filer, you can use this system to add or delete withholding taxpayers from your list of clients.

Enter your client’s Minnesota tax ID number and verify the name. If you’re adding a client, enter the first quarter you are responsible for filing and/or the payroll date of the first payment you are responsible for making. If you are deleting a client, enter the last quarter you are responsible for filing and/or the payroll date of the last payment you are responsible for making. To see a summary of your updates, click “Summary report” on the left menu.

If you have questions about using this application, call 651-282-5225. (TTY: Call 711 for Minnesota Relay.) Telephone assistance is available from 8:00 a.m. to 4:00 p.m., Monday through Friday.

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Confirmation
You'll receive a confirmation number with the date and time of the transaction. Keep this information for your records. You will need it if you have questions about your payment or filing. You can print a copy of your registration information at any time by accessing “update your business information”.

If you've filed a return, you'll also get a copy of your filed return, which you can print or save to a file. Use your browser's print or save function. Do not mail us a copy of your return.



Code

Tax payment type

 0

Estimated/Deposits Tax Payment

 1

Extension Tax Payment

 2

Return Tax Return Payment

3

Amend Tax Return Payment

 3

Renter/Homeowner Refund Amend

 4

Minnesota Tax Bill

4

Renter/Homeowner Refund Audit

 4

Debt referred to the Minnesota Department of Revenue Collection Division



Tax type code

  • 001 Individual Income Tax
  • 002 Sales Tax
  • 004 Withholding
  • 005 Non Resident Entertainer
  • 006 Individual Income estimated payment
  • 010 Corporation Franchise Tax
  • 012 Fiduciary Income Tax
  • 015 Minnesota Tax Bill
  • 016 Distilled spirits and wine
  • 018 Individual Property Tax Amend/Audit
  • 030 Beer
  • 044 Mortgage Registration
  • 045 Deed Tax
  • 046 Partnership Tax
  • 047 S-Corporation Tax
  • 064 Cigarette Tax
  • 066 Petroleum Tax
  • 068 Non Profit Org Franchise Tax
  • 069 Dry Clean Solvents fee
  • 070 Dry Cleaning Facility fee
  • 072 Estate Tax
  • 074 Contamination Tax
  • 075 Hazardous Waste
  • 076 Insurance Premium
  • 078 Firefighter Relief
  • 083 Metro landfill fee
  • 085 Occupational Tax Iron Ore
  • 086 Occupational Tax Taconite
  • 087 Tobacco
  • 088 Distributor Pull Tab / Tip Board Tax
  • 090 Rural Electric Corp
  • 093 Lawful gambling tax
  • 095 Non-Res surety deposit
  • 103 Debt referred to Revenue
  • 105 Statewide Property Tax (paid by Counties only)
  • 106 Air Emissions Fee
  • 107 Paper Filing Fee
  • 108 Water quality fee
  • 109 e-Waste fee
  • 125 Fur Clothing Tax
  • 333 Hospital Tax
  • 334 Surgical Center Tax
  • 335 Wholesale Drug Distributor
  • 336 Prescription Drug Use Tax
  • 337 Pharmacy Tax
  • 399 Provider Tax
  • 501 Auto Theft Surcharge
  • 502 Surplus Line Insurance Tax
  • 503 Unauthorized Carrier Insurance Tax
  • 504 HMO Premium Tax
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Glossary
Account number: The checking or savings account number from which funds will be withdrawn.

Amend payment: Payment for an amended (corrected) tax return that is being filed.

Auto theft surcharge tax: This surcharge applies to all fire and casualty insurers authorized to write automobile insurance. The M29 must be filed on May 1, August 1, November 1 and February 1 and is based on the number of vehicles insured. If no vehicles are insured during the period, the M-29 must be completed showing “0“ vehicles insured.

Banking day: Select a day that the Federal Reserve bank is open for business: Valid banking days are: Monday through Friday except for the following days: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

Beer: The tax imposed on all Beer beverages including ale or other beverages made from malt by fermentation containing more then one-half of one percent alcohol by volume, imposed on all malt beverages that are imported, directly or indirectly sold or possessed in this state.

Cigarette tax: Tax paid by Minnesota licensed cigarette distributors as classified by MINNESOTA Statute 297F. The tax rate on cigarettes is based on .024 mils per cigarette, i.e. $.48 per pack of 20 cigarettes or $4.80 per carton of 200 cigarettes and $.60 per pack 25 cigarettes or $6.00 per carton of 250 cigarettes. Cigarette tax returns are due monthly on the 18th of month.

Collection Account Number: The 10 digit identification number located at the top of the letter/billing statement you received from the Minnesota Department of Revenue Collection Division.

Contamination tax: A tax imposed annually on the contamination value of taxable real property in this state.

Corporate Franchise tax: A tax imposed upon all corporations “doing business” in Minnesota.

Date of death: Decedent’s date of death.

Debt referred to the Minnesota Department of Revenue: Debts referred by other government agencies for collection by the Minnesota Department of Revenue.

Deed tax: The deed tax is a transfer tax on the execution and delivery of instruments that convey ownership of property in Minnesota. The county in which the deed is recorded collects this tax. Returns are filed monthly and are due on the 20th day of the following month.

Deposit period (withholding tax only): If you deposit monthly, enter the last day of the month for which you are making a deposit. If you deposit semiweekly, enter the day you paid your employees.

Deposits (MinnesotaCare): Monthly or quarterly estimated tax payments made for the current tax year. (You are allowed to make a deposit for the previous tax year only during January.)

Deposits (withholding): Monies withheld from your employee’s paycheck for Minnesota income tax.

Distilled spirits and wine tax: The tax imposed on all ethyl alcohol, distilled spirits, fermented, spirituous and vinous beverages containing more then 3.2 percent of alcohol by weight that are imported, manufactured, sold or possessed in this state.

Distributor pulltab/tipboard taxes: Licensed lawful gambling distributors are required to file monthly tax returns and to pay a tax on the ideal gross receipts of pulltabs and tipboards that are sold to lawful gambling organizations during the month.

Dry cleaning facility fee: Paid by dry cleaning facilities. Due annually on October 1. Fees are $1000, $2000 or $3000 depending on number of employees at a facility.

Dry cleaning solvents fee: Paid by suppliers of dry-cleaning chemicals. Due monthly on the 20th. The rates are $7.00 per gallon for perchloroethylene and $1.40 per gallon for hydrocarbon-based solvents.

Electronic payment: By choosing this option, you are authorizing the Minnesota Department of Revenue to withdraw the specified funds from a checking or savings account.

Estate tax return: A return filed on behalf of the decedent, based upon the assets of the decedent at the time of death.

Estimated payments:

  • Corporate franchise: Payment for estimated tax for the current tax year.
  • Individual income: Payment for estimated tax for the current tax year. (You are allowed to make an estimated tax payment for the previous tax year only during the 1st 15 days of the next tax year).
  • Insurance premium: Payment for estimated tax for the current tax year.
  • Fiduciary income: Payment for estimated tax for the current tax year. (You are allowed to make an estimated tax payment for the previous tax year only during the 1st 15 days of the next tax year).
  • S corporation: Payment for estimated tax for the current tax year. (You are allowed to make an estimated tax payment for the previous tax year only during the 1st 15 days of the next tax year).
  • Partnership: Payment for estimated tax for the current tax year. (You are allowed to make an estimated tax payment for the previous tax year only during the 1st 15 days of the next tax year).
Extension payments:

  • Corporate franchise: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Estate tax: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment or obtain approved extension to pay from the Minnesota Department of Revenue. (See instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Fiduciary income: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Individual income: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Insurance premium: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Nonprofit organization: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment, and the due date for this payment. The due date for your payment is determined by which federal form you are required to file). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • Partnership: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
  • S corporation: If more time is required to file the tax return, you must pay the estimated amount due by the original due date for payment (see instruction for this tax type on how to calculate the amount due on an extension payment). Late payment penalty and interest may be assessed on any tax not paid by the original due date.
Fed Wire notification: To notify the Minnesota Department of Revenue that you have authorized your bank to send the Minnesota Department of Revenue specified funds which will be applied as you indicate in this notice.

Fiduciary income tax: A tax on the income of an estate or trust.

Firefighter relief tax: (Insurance Surcharge Return IG-257) This surcharge applies to insurance coverage written on risks located in Duluth, Minneapolis and St. Paul. All insurers licensed to write fire, lightning and sprinkler leakage insurance in Minnesota must file a return even though no fire business was done in the three cities during the period indicated.

Fur clothing tax: The tax is imposed on the total receipts received for the sale of fur clothing, including the amount of the tax. The total receipts received for the sale of fur clothing includes shipping charges, transportation, and finance charges.

Hazardous waste tax: Paid by generators of hazardous waste, due annually on April 15th. Base tax ranges from $50 to $500 or a quantity tax of $.015 per pound or $.15 per gallon for wastes discharged to a waste water treatment

Hospital tax: MinnesotaCare tax paid by hospitals that provide patient services in Minnesota.

Individual income tax: The tax imposed on earned income.

Individual property tax refund audit: A notice received stating that the refund previously issued, has been adjusted, resulting in an amount due. (As a result of filing Minnesota Form M1PR requesting a refund).

Installment payment (estate tax only): An extension type payment. You must have prior approval from the Minnesota Department of Revenue to make this type of payment.

Insurance premium tax: All insurance companies and providers licensed during the tax year must file a premium tax return (M11) even if they have not actually transacted insurance business in Minnesota during the tax period. Insurers and providers with a premium tax liability of $500 or more must make estimated tax payments.

Lawful gambling tax: Licensed lawful gambling organizations are required to file monthly tax returns and to pay taxes on activity during the month. There are two different tax calculations: one is a net-receipts tax on bingo, raffles and paddletickets; the other is a combined-receipts tax imposed on all other activity reported on the monthly tax return.

Metro landfill tax: The operator of a mixed municipal solid waste disposal facility in the metropolitan area shall pay a fee on solid waste accepted and disposed at the facility.

Minnesota tax bill: A billing you received from the Minnesota Department of Revenue stating that monies are due for non-payment of a tax liability.

Mortgage registration tax: The tax is imposed on the recording of the mortgage document. The rate is based on the principal debt secured by a mortgage. The county in which the mortgage is recorded collects this tax. Returns are filed monthly and are due on the 20th day of the following month. The mortgagee (lender) pays the tax.

Nonprofit organization franchise tax: The following are required to file Minnesota form M4NP and pay tax on the federal taxable income assignable to Minnesota: Exempt organizations with unrelated business income filing federal Form 990-T; farmers' cooperatives filing federal Form 990-C; homeowner associations filing federal Form 1120-H; or political organizations filing federal Form 1120-POL.

Nonresident entertainer tax: Tax paid by individual/groups classified by Minnesota statutes as entertainers who are not Minnesota residents.

Nonresident surety deposit: A surety deposit for out-of-state contractors that perform work in Minnesota valued at $100,000 or more.

Occupational tax iron ore: A tax comparable to the Minnesota corporate franchise tax

Occupational tax taconite: A tax comparable to the Minnesota corporate franchise tax

Other Agency Debt Referred to Revenue: Debts from other agencies referred to the Minnesota Department of Revenue Collection Division for collection action.

Partnership income tax: A fee based upon the Minnesota apportionment of property, payroll, and sales or rents received.

Payment date: The date you authorize the Minnesota Department of Revenue to withdraw the specified funds from your account.

Petroleum tax: An excise tax on motor vehicle fuel.

Phone numbers for assistance (by tax type):

Auto Theft Surcharge Tax

  651-297-1772

Beer Tax

Business Registration

  651-297-1882

651-282-5225

Cigarette Tax

  651-297-1882

Contamination Tax

  651-297-1882

Corporate Tax

  651-297-7000

Debt referred to Revenue

  651-556-3003

Deed Tax

  651-297-1882

Distilled spirits and wine Tax

  651-297-1882

Distributor pull tab/tip board tax

  651-297-1772

Dry Cleaning Facility Fee

  651-297-1882

Dry Cleaning Solvents Fee

  651-297-1882

Estate Tax

  651-296-3475

Fiduciary Income

  651-296-3475

Firefighter Relief Tax

  651-297-1772

Fur Clothing Tax

  651-297-1994

Hazardous Waste Tax

  651-297-1882

Individual Income Tax

  651-296-3781

Insurance Premium Tax

  651-297-1772

Lawful gambling tax

  651-297-1772

Metro Waste Tax

  651-297-1882

MinnesotaCare

  651-282-5533

Minnesota Tax bills

  651-556-3003

Mortgage Registration Tax

  651-297-1882

Non Profit Org Franchise Tax

  651-297-1772

Non-resident entertainer

  651-282-9999

Nonresident Surety Deposit

  651-282-9999

Occupational Tax Iron Ore

  218-744-7420

Occupational Tax Taconite

  218-744-7420

Petroleum Tax

  651-296-0889

Rural Electric Corp

  651-297-1882

Sales Tax

  651-296-6181

S-corporation Tax

  651-296-3475

Tobacco Tax

  651-297-1882

Withholding

  651-282-9999

Prescription-drug use tax: MinnesotaCare tax paid by the purchaser of legend drugs which are bought for sale or use in Minnesota from either a wholesale drug distributor or an out-of-state pharmacy that has not paid the MinnesotaCare tax on those drugs.

Provider tax: MinnesotaCare tax paid by health care providers (other than hospitals, surgical centers, or wholesale drug distributors) who provide patient services in Minnesota.

Return payment: Payment for an original tax return that is being filed. (The dollar amounts paid must appear as part of the balance on the amount due line of the return. Do not claim this type of payment as an extension or estimated payment on the return.)

Routing number: The banking information required to specify your bank.

Rural electric co-op tax: Annual tax on Rural Electric Cooperative Associations in lieu of all personal property taxes.

Sales tax: A tax based on gross receipts from the sale, lease or rent of tangible personal property at retail or on select personal services.

S corporation tax: A fee based on the Minnesota apportionment of property, payroll, and sales or rents received, and any tax due from the gain on passive income or sales of prior C corporation assets.

Surgical center tax: MinnesotaCare tax paid by surgical centers that provide patient services in Minnesota.

Tax payment type: The type of tax payment you want to make (e.g., tax return payments, amended return payments, estimated tax payments, extension payments, etc.)

Tobacco products tax: Tax paid by Minnesota licensed tobacco distributors as classified by MINNESOTA Statute 297F. Tax rate on tobacco products is 35 percent of the wholesale price exclusive of any discounts or adjustments. Tobacco tax returns are due monthly on the 18th of the month.

Wholesale drug distributor tax: MinnesotaCare tax paid by wholesale drug distributors for the sale or distribution of legend drugs delivered in Minnesota (except legend drugs delivered to another wholesale drug distributor).

Withholding tax: Minnesota income tax withheld from employee paychecks.

Warehousing payments (except for withholding deposits): You may schedule payments up to 13 months from the date you authorize the Minnesota Department of Revenue to withdraw the funds. (Example: On April 12, you authorize the department to deduct $$$ from your checking account on 4/15, 7/15, 10/15 and 1/15 for your schedule estimated tax payments for that tax year).

Warehousing payments (withholding deposits only): You may set the date of payment ahead, up to the end of the current quarter end date. Example: if the current date is 6/1 then the last date to set this payment ahead would be 6/30. (By setting the payment date ahead you may be subject to late-payment penalties).

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